About: Accepted File Types

Interfolio accepts the most common file types used by scholars and institutions.  As an applicant or candidate, once you upload materials to us, our system automatically converts your document files to PDF format so your recipients and reviewers can view your materials neatly presented in our document reader.

About Media Files: You can also add links to webpages which will display in our document reader, and we have integrated support for Youtube and Vimeo to pull your media content (video and audio) into our reader where they will display along with all of your other materials.

Accepted File Types by Product:

Please note that users of Faculty180 can upload files up to 500 MB in size.


Dossier Faculty Search Review, Promotion & Tenure
Faculty180
Lifecycle Management
File Type
File Size:
( < 100 MB)
File Size:
( < 100 MB)
File Size:
( < 100 MB)
File Size:
( < 500 MB)
File Size:
( < 100 MB)
DOC/DOCX
Yes Yes
Yes
Yes
Yes
XLS/XLSX
Yes
Yes
Yes
Yes
Yes
PPT/PPTX
Yes
Yes
Yes
Yes
Yes
DOT
Yes Yes
Yes
Yes
Yes
DOT
Yes
Yes
Yes
Yes
Yes
WPD
Yes
Yes
Yes
Yes
Yes
RTF
Yes
Yes
Yes
Yes
Yes
TXT
Yes
Yes
Yes
Yes
Yes
HTML
Yes
Yes
Yes
Yes
Yes
PDF
Yes
Yes
Yes
Yes
Yes
PNG/JPEG/JPG
Yes
Yes
Yes
Yes
Yes
Media Files
Yes
Yes
Yes
Yes
Yes
Webpage URL
Yes
Yes
Yes
Yes
Yes

Best Practices:

The best practices below will ensure your materials upload to Interfolio as expected.

We've also prepared some additional information on:

  • File Size: Keep files below 100 MB. Your files can be up to 100 MB in size, but we recommend keeping files as small as possible. If your file is too large, please get in touch with our support team  so we can help.
  • PDF Bookmarks: Check formatting requirements. Please be aware that bookmarks are included when your materials are displayed to recipients. Our reader displays individual uploaded documents as bookmarks (titled with the title you give them when uploading), as well as bookmarks added to documents such as Word and PDF files. Some institutions may require or prefer that you remove bookmarks from uploaded files.
  • Image Files: Convert your image files to PDF before uploading. We recommend you collect images into a PDF and upload them as a single file. This will give you more control over how your materials will appear to reviewers.
  • Webpage URLs: Add links to your webpages. By uploading a URL, you can include webpages that will display to your recipients and reviewers in our document reader.
  • Media Files: Use Youtube and Vimeo to include video and audio files. We don't host your video/multimedia content directly on our servers. Instead, we have integrated support for Youtube and Vimeo to pull your media content into our document reader where your reviewers can access them presented along with all of your other materials. Here is a help article with more information on uploading links to Youtube and Vimeo content.

Faculty180

Users of Faculty180 can upload files up to 500 MB in size.

Best Practices for Faculty180 Uploads:

  • Keep files below 500 MB: Your files can be up to 500 MB in size, but we strongly recommend keeping files as small as possible. If your file is too large, please get in touch with our support team  so we can help.   
  • Convert your files to PDF before uploading: We recommend converting your document files to PDF before uploading. This is because our system will convert any files you upload to PDF format anyway, and this gives you more control over how your documents will appear to your reviewers.
  • Image Files: Convert your image files to PDF before uploading. We recommend you collect images into a PDF and upload them as a single file. This will give you more control over how your materials will appear to reviewers.
  • PDF Bookmarks: Check bookmark requirements for PDF files. Please be aware that bookmarks are included when your materials are displayed to recipients. Our reader displays individual uploaded documents as bookmarks (titled with the title you give them when uploading), as well as bookmarks added to documents such as Word and PDF files. Some institutions may require or prefer that you remove bookmarks from uploaded files.

Media Files in Faculty180:

Adding video and audio files to a Faculty180 record: Faculty180 users can add links to webpages, and include links to audio and video hosted on sites such as Youtube, Vimeo, or Soundcloud when adding an attachment to an activity.  Links can be added to an activity by selecting URL as the Attachment Type when creating a record on the Activity Input page of Faculty180 (as shown below).

Faculty180 - Scholarly Contributions & Creative Productions

Candidate FAQ: Using Vita Attachments with Review, Promotion, & Tenure

The following information applies to candidates at institutions that have opted to use Faculty180 with Interfolio's Review, Promotion & Tenure. This connection allows Administrators to pull Faculty180 vitas and attachments into a Review, Promotion, & Tenure case. For candidates under review, this provides an easy way to transfer complete vitas to their review in RPT.

Please see this article for the most up to date information on File Types & Best Practices for Vita Attachments.

When should I use Faculty180 to upload materials vs uploading materials to Review, Promotion, & Tenure?

In general - if the document is for a current or future review, it should be uploaded to your Case Packet in Review, Promotion, & Tenure.

If the document is important as evidence of a record, or documentation of an activity, it should be uploaded to Faculty180 and attached to the record it supports.

What are the best file types to use for Vita Attachments?

The most common file and document types used in academia can be read directly in our document viewer in Review, Promotion & Tenure. On our end, after you submit a file attachment to F180 and that file is sent over to RPT, we convert that file to PDF format to be displayed in the viewer.

Please note that file types not supported by our reader will still appear in the reader as a link that your recipient can download to access the file.  

Further, if an artifact from Faculty180 can not be properly converted, we still present a link to the file in the document reader in RPT. should default to providing RPT with the original file itself.

Please note that while we accept the file types listed below, the best practice is always to convert your document files to PDF before uploading. This will give you the most control over how your artifacts display.

The following text or image based file types will be converted to PDF and will display directly in our document viewer as Vita Attachments.

  • DOC/DOCX
  • XLS/XLSX
  • PPT/PPTX
  • DOT
  • ODT
  • WPD
  • RTF
  • TXT
  • HTML
  • PDF
  • TIF, TIFF
  • PNG, JPG,JPEG,GIF,BMP
  • Links to webpage URLs including links to hosted media files*

Note: If a file is over 100 MB it will not be converted to display in our reader but will available as a link.

* URLs/Media Files as Vita Attachments: Links to webpages, and audio and video files that are attached to a vita  will display as a URL (link) when your vita is viewed in the document reader. Clicking the link will open the webpage or hosted audio and video in a new browser tab or window.

What should I do if a Vita Attachment fails to transfer over to Review, Promotion, & Tenure?

You will need to go back into Faculty180 and re-upload the document that failed to transfer. If one or more of your documents attached to your vita does not convert successfully to Review, Promotion, & Tenure, you must go back to the record with the document attached and try to upload the document again.

Files that will not display in our reader:

  • Files with improper extensions  (ex: a Word document (.doc) extension, that is misidentified as a .zip file)
  • PDFs with complex fonts or highly layered contents
  • Extremely large PDFs
  • PDFs that are also forms with fields that can be typed into the PDF (Not images of forms)

If a file is over 100 MB it will not be converted to display in our reader but will available as a link.

Files that are never sent over to RPT as viewable or downloadable will show as file type errors:

If an artifact from Faculty180 cannot be properly converted to display in the reader, we still provide a link for the file to be downloaded from the reader.  However, the file types listed below will not be sent to RPT.

  • Encrypted PDFs (they have password protection)
  • Corrupt or damaged PDF files (they cannot be read by any PDF reader)
  • Empty size files (of any type  0-byte files (these are most commonly .txt or other plain text file types)
  • Files over 750 MB (of any type)